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Privacy Policy

1. Introduction
Venture Valuation VV AG, through its database Biotechgate and country databases (collectively called Biotechgate) will collect and process your personal data and any other information relating to your interactions and dealings with us or through external sources like press releases, company websites and other publicly available databases. This Privacy Policy explains how we will manage your personal data, the purposes for which we use it, the security measures we have put in place to protect your data and what your rights under data protection legislation are and how you may choose to exercise these.

Personal Data is defined as information relating to identifiable living individuals, which we have obtained or you provide to us, such as your name, address, email address, telephone number, date of birth, from which you can be directly or indirectly identified, and may include information such as employee number, IP addresses and online identifiers.

2. Data Controller
Venture Valuation is defined as the Data Controller of personal data collected via Biotechgate and is therefore responsible for protecting your personal data in line with our obligations under data protection legislation.

We may use third parties to process your personal data (Data Processors) where we have outsourced a particular function or where we wish to avail of that third party’s expertise in providing the particular service. These third parties will be carefully selected to ensure that your data is adequately protected by the use of appropriate technical and organizational security measures.

3. Sources of Personal Data
Customers/ Prospective Customers
We obtain personal data where you provide this directly to us where you enter in your information into an online form to contact us regarding our services and where you fill in the company, management and personal profile in Biotechgate.

Public sources
We obtain company and personal data from external, public available sources such as internet, press releases, conferences and other sources we deem reliable to complete and complement our dataset of a company profile.

 

4. Purposes of Data Collection
We use personal data in our capacity as a commercial enterprise in furtherance of our business activities and as an employer. The purposes for which we use personal data can be summarized as follows:

  • For collecting information for a global business development database designed for the life science industry, containing key information about 50,000 companies involved in sectors such as biotechnology, pharmaceuticals and medical technology.
  • For the purposes of advertising, direct marketing and public relations i.e. where you provide your email address to receive our newsletter;
  • To perform functions of a commercial enterprise i.e. to perform accounting and other record-keeping functions;
  • To perform the duties and responsibilities of an employer i.e. to provide personnel, payroll and pension administration services.

 

5. Legal Basis for using Personal Data
We rely on the following legal bases under data protection legislation to process your personal data:

I. Consent
Where you provide your email address for the purpose of signing up to receive our newsletter, we rely on Article 6(1)(a) of the GDPR in process your data for this purpose. You may revoke this consent at any time by unsubscribing from our email list by clicking the unsubscribe link at the end of every email and by emailing us using the contact details provided below.

II. Performance of a Contract
Where you provide your email address for the purpose of signing up to receive our newsletter, we rely on Article 6(1)(a) of the GDPR in process your data for this purpose. You may revoke this consent at any time by unsubscribing from our email list by clicking the unsubscribe link at the end of every email and by emailing us using the contact details provided below.

III. Legitimate interests
Where we rely on legitimate interests or the legitimate interests of a third party to process your personal data we will require data for legitimate purposes such as:

  • For day to day operational and business purposes
  • The pursuit of our activities as a commercial enterprise or that of a third party e.g. managing our contracts and relationships with our customers, suppliers, service providers, vendors and other commercial partners
  • Compliance with legal and regulatory obligations
  • Development of any guidelines, improvement and development of business operations and service offerings
  • Conducting analytical and statistical research and profiling
  • To help us improve our services and systems and to improve your experiences on our website
  • To provide you with information in relation to our products and services where we are permitted to do so
  • The reorganization or sale of the whole or part of our business

 

 

6. Disclosure of Personal Data
We will not disclose your personal data except as outlined above and/or as follows:

  • For day to day operational and business purposes of our global business development database, allowing registered, paying subscribers to contact individuals within a target company
  • Where the disclosure is necessary to enable us to carry out our obligations under any agreement we have with you
  • Where we need to provide your data to counterparties to transactions entered into by you e.g. payment service providers
  • Where we need to share your personal data with our auditors in accordance with applicable tax and regulatory reporting obligations
  • Where we need to share your personal data with our legal advisors where necessary to establish, exercise or defend our legal rights or for the purposes of legal proceedings.
  • Where we are required to share information to any (or proposed) assignee, transferee or successor in title to the whole or any relevant part of our business, and their respective officers, employees, agents and advisers; and
  • If the disclosure is required by law or regulation, or court or administrative order having force of law, or is required to be made to any of our regulators

 

7. Other Recipients of your Personal Data
In any case where we share your personal data with a third party data controller, your personal data will be used by that third party subject to their own privacy policies.

8. International Transfers of Personal Data
Personal data may be transferred outside of the European Economic Area (EEA) in line with the purposes set out above and this may include transfer to a country that is not currently deemed by the European Commission to have adequate data protection legislation in place.

In such cases we will use data transfer mechanisms approved under the General Data Protection Regulation such as standard contractual clauses or data transfer agreements such as the EU-US Privacy Shield.

Any subscriber of Biotechgate has to comply with the General Data Protection Regulation.

 

9. Security of Personal Data
We use appropriate technical and organizational measures to protect your personal data.

Where data is stored electronically, we have implemented appropriate IT security measures to secure your personal data. These measures include anti-virus protection, firewalls and data encryption technologies. Where data is stored in hard copy format, we have procedures in place and staff training to ensure that paper records are stored securely. Unfortunately, no data transmission over the Internet or electronic storage system can be guaranteed as secure, however, we will ensure that the technical and organizational measures in place are regularly reviewed to ensure that they are up-to-date and functioning effectively.

 

10. Retention of Personal Data
Personal data will be kept for as long as it is legally required to be kept or for as long as the business has a legitimate need to keep the data for the purposes for which it is originally collected.

Where we hold personal data to provide a product or a service to you we will hold the information for as long as it is required to fulfil the terms of that agreement with you and for a period of 10 years after the end of the customer relationship thereafter to ensure compliance with tax requirements.

Other information will be retained by us for no longer than is necessary for the purposes for which it was obtained or as required or permitted for legal, regulatory, fraud prevention and legitimate business purposes.

For further information on the period of time for which we retain your personal data please contact us using the details below.

 

11. Personal Data Rights
The following is a summary of the rights available to you under data protection legislation. These rights may only apply in certain circumstances and may be subject to certain exemptions. Where you make an application for the exercise of your rights, this will be considered on a case by case basis.

I. Updating and correcting your personal data
If we hold incorrect personal data on you, you have the right to have this data amended. While we use reasonable efforts to keep your personal data up to date, you will need to notify us where you require your details to be updated where we will be unaware of your change in circumstances.

II. Right of Erasure
You have the right in some circumstances to have your personal data erased i.e. where your personal data has been processed unlawfully or if you object to our processing of personal data on grounds relating to your particular situation and we have no overriding grounds to continue using it or where you have previously provided consent to the data processing you now wish to withdraw that consent.

However, we will not be required to erase your data where to do so would prevent us from meeting our respective contractual obligations, or where we are required to process (including retaining) your personal data in order to comply with a legal obligation, or if the data is required to establish, exercise or defend our legal rights for the purposes of legal proceedings.

III. Right of Access
You have a right to be given a copy of your personal data on request, subject to certain exceptions which may apply. We have 30 days from the receipt of the request to provide you with a copy of this data. This period may be extended to a further period of 60 days in specific circumstances.

IV. Right to Restriction
You also have the right, in certain circumstances, to request restriction on the use of your personal data, in each case subject to the restrictions set out in applicable data protection laws.

V. Right to withdraw Consent
Where you have previously consented to the use of your personal data, you have the right to withdraw this consent and may notify us of you intention to do so.

Where we rely on a legitimate interest of ours or a third party recipient of the personal data, in order to use or disclose personal data, you are entitled to object to such use or disclosure of your personal data and if you do so will cease to use and process your data for that purpose, unless we can demonstrate that there are compelling legitimate reasons for us to continue using the data or where we require the data for the purpose of legal claims.

 

VI. Right to Data Portability
In limited circumstances, you may also have the right to receive your data saved onto a portable medium i.e. a structured, commonly used and machine-readable format, or transmit it to a third party where this technically feasible.

VII. Right to Lodge a Complaint
You also have the right to lodge a complaint in respect of how your personal data has been processed by us with the Data Protection Commission in your home country or with the Federal Data Protection and Information Commissioner (‘FDPIC’) in Switzerland.

 

12. Applicable Law
By visiting our Biotechgate or country websites you agree that the laws of Switzerland, without regard to principles of conflict of laws, will govern this Privacy Policy and the forum for a dispute of any sort that might arise between you and Venture Valuation or its affiliates will be determined by the courts of Switzerland.

13. Contact information
Biotechgate
c/o Venture Valuation VV AG
Kasernenstrasse 11
8004 Zurich
Switzerland

Phone: +41 43 321 86 60
Fax: +41 43 321 86 61

E-mail: support@biotechgate.com

 

14. Update history
This Privacy Policy (v2) was published on May 24th, 2018.

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